Job Description
Job Details
Description Summary Join Our Exceptional Finance & Accounting Team! We are currently seeking a detail-oriented and organized individual to become a valued member of our dynamic and growing team! The
Accounts Payable Clerk plays a crucial role in our operations by ensuring accuracy and efficiency in processing payments.
Competitive pay, weekly payroll, a comprehensive benefits package, 401K retirement program, Paid Time Off, and a Fantastic Team Environment! Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Assist with daily departmental processes, including but not limited to:
- Processing inventory and administration invoices.
- Processing and reviewing all daily disbursements.
- Scanning Inventory Receiving documents.
- Linking payments and backup documents within the document imaging program.
- Review and process daily receiving invoices through SCP, including but not limited to:
- Reconcile out of balance invoices to purchase orders in SCP and approve for processing.
- Enter manual invoices, as necessary, into SCP.
- Review and process all freight invoices.
- Analyze invoice balancing for issues related to quantity, allowance, misc. charges, or EDI set-up.
- Confirm the purchase order and SCP vendor numbers are the same.
- Communicate any discrepancy with vendor invoice, and the receiving invoice such as deductions, allowance, terms and 999 numbers to the category manager to resolve.
- Review invoices for proper coding of allowance and charges to correct GL accounts.
- Balancing open payables, invoices, and deductions interfaced nightly to the accounting software.
- Analyze Open Liability by Voucher report and documentation communication with vendors on acquiring needed information to process the invoices.
- Research monthly on Invoice without Receipt to determine why invoices were sent to SCP without the warehouse receiving the Purchase Order.
- Contact vendors, if necessary, to resolve invoice discrepancies.
- Balance and process every Monday after period end date, a job interface monthly period end billbacks to Lawson.
- Run reports to determine if there are any interface errors from Edit to Laserfiche and SCP.
- Audit vendor terms for timely payment.
- Exercise discretion in deciding when to request cycle counts of the IC Team regarding receiving discrepancies
- Supply backup documentation for vendors and IC Team as requested
- Review, verify and maintain a spreadsheet of vendor “remit to” information
- Utilize Laserfiche when researching problems for vendors, buyers and the IC Team
- Assist the Expense Payables Clerk by keying invoices into Lawson
- Research open credits as requested by the A/P Supervisor
- Cross train within the department.
Education And/or Experience Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
Other Skills And Abilities - 10-key by touch skills
- Computer keyboard entry skills
- Knowledge of bookkeeping/accounting principles
- Good interpersonal skills
- Strong organizational skills and detail oriented
- Ability to handle multiple tasks
Job Tags
Weekly pay, Night shift,