Job Description

Short Description
We’re looking for a highly organized and proactive Executive Assistant to support the Head of Account & Project Management. You’ll manage communications, track projects, assist with recruitment, and ensure operations run smoothly so leadership can focus on strategy and client relationships.

💰 Compensation: Competitive salary in USD

🌎 Location: 100% Remote – open to LATAM

🗣 Language Requirements: Advanced English proficiency (written and spoken)

What We Offer

• Fully remote position with flexible work arrangements
• Collaborative and supportive team environment
• Opportunity to work closely with leadership and have a direct impact on operations

Responsibilities

• Manage and organize executive email inbox, prioritizing urgent matters and drafting responses
• Follow up with clients to confirm satisfaction and address concerns proactively
• Maintain and update Jira boards, deadlines, and ownership status
• Compile weekly dashboards with project updates, risks, and next steps
• Conduct screening interviews, prepare candidate summaries, and coordinate recruitment pipelines
• Maintain calendars, schedule meetings, and follow up on action items
• Keep SOPs and documentation up to date and suggest process improvements
• Attend select meetings, take actionable notes, and prepare concise summaries

Qualifications

• Proven experience as an executive assistant, operations coordinator, or project coordinator
• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Experience with Jira or other project management tools
• Comfortable conducting interviews and interacting with clients
• Tech-savvy and quick to learn new systems
• Self-starter who can anticipate needs and work independently

Preferred Qualifications

• Experience in a remote work environment
• Familiarity with process documentation and SOP creation
• Previous experience in account or project management support

Ready to help keep projects on track and clients happy? Apply now  and make an immediate impact. 🚀

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