Job Description

The Executive Assistant will provide strategic, high-touch support to high-intensity Executives at a global corporation. The ideal professional brings a proven track record of supporting senior leaders with constantly shifting priorities, demanding schedules, and frequent domestic and international travel, and knows how to anticipate needs, push for results, and operate with confidence in a highly matrixed organization. This corporation seeks candidates who demonstrate exceptional polish, discretion, and executive-level judgment, are comfortable supporting across a broader leadership ecosystem, and take pride in delivering flawless work product. If you consistently go above and beyond for your Executive and are energized by mission-driven work, this could be a compelling opportunity.

Key Responsibilities:

• Provide high-level business and administrative support, including managing complex calendars, coordinating intensive domestic and international travel, and acting as a trusted liaison on behalf of the Executive.
• Schedule and coordinate meetings, appointments, and events across a diverse and highly matrixed network, including boards, chairs, and external stakeholders.
• Assist with the planning and execution of meetings and special events, ensuring all RSVP, logistics, and follow-up needs are handled seamlessly.
• Serve as a professional gatekeeper and primary point of contact for internal and external partners and vendors, relaying critical information and maintaining sensitive documentation.
• Conduct research and draft polished business materials, including memos, presentations, spreadsheets, and reports related to financial matters, philanthropic initiatives, and strategic projects. Take detailed meeting notes and prepare follow-up materials.
• Manage financial responsibilities, including expense reporting and budget tracking, with accuracy and timeliness.
• Maintain an impeccably organized paper and digital desk, ensuring databases, spreadsheets, and records are current and reliable.
• Prepare, print, and bind materials for high-stakes internal and external meetings as needed.

Why You’ll Love Working Here:

• Generous compensation and benefits package.
• Compassionate, driven, and intellectually curious team and leadership.
• An office environment that is unwavering in core values.

What We’re Looking For:

• EA Experience. You have at least ten years of experience supporting an Executive in a highly matrixed and regulated corporate environment. Candidates with prior experience working on the Hill or supporting high-level government officials are also encouraged to apply!
• Polished. You bring strong judgment and discretion to confidential situations and are trusted to work closely with senior executives and stakeholders.
• Available. You are comfortable working beyond standard hours to accommodate last-minute scheduling changes and time-sensitive travel needs.
• Versatile. You skillfully manage multiple high-priority responsibilities throughout the day and know how to prioritize competing demands.
• Eager and trustworthy. You demonstrate integrity in all interactions, champion the success of your Executive and colleagues, and are a respected representative of your leadership.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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