Job Description

Join Our Team as an Executive Assistant!

Hours: Full Time, Monday- Thursday 9:00 am to 6:00 pm and Friday 9:00 am to 5:00 pm

Location: Great Neck, NY

Compensation: starting at $60,000

Benefits: Medical, Dental, Vision, Paid Time Off, Sick Time, Holidays

Summary:

Are you an organized, tech-savvy professional who thrives in a fast-paced environment? We’re seeking a proactive Executive Assistant to support our dynamic executive team. In this role, you’ll play a crucial part in streamlining operations, managing schedules, and providing high-level administrative support that enhances executive productivity and organizational efficiency.

What you will be doing:

• Manage complex calendars, appointments, and travel itineraries for C-suite executives (CEO, COO, CFO).
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft, proofread, and manage communications, including emails, reports, and presentations.
• Coordinate and prepare materials for meetings and ensure follow-ups are completed.
• Handle phone calls, messages, and correspondence with professionalism and discretion.
• Track budgets, process expense reports, and oversee company credit card and cell phone accounts.
• Provide personal assistance to the CEO and family, including travel and household management.
• Support real estate operations by maintaining leasing documents, collecting tenant payments, and verifying insurance and event agreements.
• Troubleshoot minor IT issues and liaise with external IT providers.
• Oversee office supply inventory, equipment maintenance, and subscription management.
• Collaborate with HR to post jobs, source candidates, and support onboarding processes.

What you will need:

• Proven experience supporting C-suite executives as an Executive Assistant.
• Strong background in calendar management, travel planning, and office administration.
• Tech-savvy with the ability to quickly learn and master new systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills.
• Flexibility to adapt to shifting priorities and occasional work outside of regular hours.
• Bonus: Experience in office management, customer service, or real estate admin support.

You’ll be at the heart of our operations—trusted, valued, and empowered to make a real impact. This is a great opportunity for someone who enjoys variety, thrives on organization, and wants to grow alongside a driven leadership team! Apply today and become a key player in our growing team!

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