Job Description

Job Description and Duties

Do you want to be part of an outstanding team that supports the state's 2,000+ local educational agencies (LEAs) in providing a world-class education to all of California's students? Are you passionate about problem solving and data accuracy to fund California schools? If you are interested in working in an exciting environment surrounded by a team of enthusiastic and self-motivated people, then look no further! The School Fiscal Services Division (SFSD) of the California Department of Education is the right team for you. SFSD core values include Teamwork, Integrity, Customer Service and Continuous Improvement.

Under general direction of the Education Fiscal Services Administrators of the Offices of Financial Accountability and Information Services and Fiscal Oversight and Support in the SFSD, the Staff Services Manager I (SSMI) manages the Information Services Unit B, responsible for collecting and disseminating school employee salary and benefits data from California’s transitional kindergarten through grade twelve local educational agencies (LEAs) and preparing related legislative reports. The SSMI provides leadership, direction, and supervision of analytical and support staff in implementing the School Employees Salary and Benefits Data Collection (SESBDC) system required pursuant to Chapter 345 of the Statutes of 2024.

Duties include:

• Coordination with the Technology Services Division to ensure system design aligns with statutory requirements and project deliverables.
• Review of business requirements, system documentation, and testing protocols to ensure accurate and reliable data collection. 
• Directing staff in providing user support, responding to data errors or submission issues, and resolving escalated concerns. 
• Directing staff in the compilation and analysis of SESBDC data for use in the annual report to the Legislature. 
• Working collaboratively with Information Services Unit A to align SESBDC data with the SACS Web financial reporting system.

You will find additional information about the job in the .

Working Conditions

TELEWORK OPTION

HYBRID

This position is headquartered in Sacramento and may be eligible for a hybrid telework schedule for eligible applicants residing in California. A hybrid telework schedule includes working remotely and physically reporting to the office.

Special Requirements

STATEMENT OF QUALIFICATIONS

Interested individuals MUST submit a Statement of Qualifications (SOQ) with their application. Resumes, letters, and other materials do not take the place of the SOQ. The SOQ should have a title of “Statement of Qualifications, Your Name ,” be no more than 2 pages, no smaller than 12-point Arial font, and address the following:

1. Based on the desired qualifications, what skills or experience do you possess that would assist you in succeeding in this position?
2. Describe your leadership style and your approach to managing and leading teams.
3. Describe the types of review, follow-up and control techniques you would use to ensure your staff’s assignments are completed promptly and by priority, and to ensure high quality work product.
4. Describe your experience working with staff and management to develop and implement a new program or project.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in and a basic understanding of data processing systems, computer software programs and tools, electronic transmission of data, and communications systems. 
• Knowledge of school district administration and fiscal management, including accounting and year-end reporting, public school law, and finance.
• State legislative processes, and the functions, rules, and regulations of the California Department of Education. 
• Ability to interpret data; solve administrative and fiscal problems. 
• Speak and write effectively. 
• Establish and maintain cooperative relations with local and state officials and agencies; relate to school boards, chief business officials, and superintendents. 
• Work effectively with unit staff as well as top administrative personnel in the Department and other agencies.

Benefits

The State of California provides comprehensive benefits packages determined by the employee’s bargaining unit. Some of these benefits include:

· Medical benefits, including health, dental, and vision insurance

· Paid holidays: 11 paid State holidays, 1 personal paid holiday, and 2 professional development days

·401(k) and 457(b) Plans (Savings Plus)

· Employee Assistance Program

· Commute Program

More benefit information can be found on CalHR’s website:  Benefits Summary

Important Application Instructions

• How to Apply for state jobs:
• Electronic applications submitted through your CalCareer account are highly recommended.
• DO NOT include any confidential information on any documents you submit for this job vacancy. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, age, student identification number, driver license (unless required), examination results, LEAP status, and marital status.
• Incomplete or late application packages will NOT be considered.
• For experience to be considered, your STD 678 (state application) must be complete and include dates, accurate hours per week, total time worked, duties and responsibilities, and contact names and phone numbers of supervisors. Applications that are submitted blank or with “see resume” in place of duties performed will be considered incomplete.
• For civil service classifications, do not use working titles.
• If you choose not to submit electronically and are mailing or dropping off your hard copy State Application (STD. 678), use the revised 06/2024 version.
• If you are using education to meet the minimum qualifications, you must submit a copy of your transcripts or diploma. Foreign transcripts must be accompanied by an academic credential evaluation. List of approved agencies:
• Please note that the CalCareer system  will not allow you to make changes to your application once it is submitted.
• Candidates who reside outside of the State of California may be admitted to the job interview but must provide proof of residence in California prior to being eligible for appointment.
• For general information about getting a job with the state, please view the job series videos here: .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  A STATEMENT OF QUALIFICATIONS IS REQUIRED. Please see the Special Requirements section for instructions. Applications without the SOQ will not be considered.
  For assistance in completing the SOQ, we encourage you to watch the following video:
  

Job Tags

Permanent employment, Full time, Work at office, Local area, Remote work,

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