Job Description

Are you a highly skilled Executive Assistant who thrives in high-stakes, fast-paced environments and excels at supporting senior leadership? A well-established finance firm in Montgomery County, MD, is seeking a strategic, discreet, and exceptionally organized Executive Assistant to partner with a team of senior executives. This role calls for someone with proven experience managing complex priorities, anticipating needs, and driving initiatives forward, not just supporting, but enabling executive success. The ideal candidate brings deep expertise in executive-level administration, financial coordination, and relationship management, paired with impeccable professionalism and a proactive mindset.

Key Responsibilities:

• Manage competing priorities, streamline workflows, and ensure the highest level of preparedness for meetings, decisions, and initiatives.
• Own complex scheduling and coordination across multiple calendars, including Board and C-suite engagements, anticipating conflicts and optimizing time for maximum impact.
• Prepare, refine, and finalize high-visibility materials, from Board decks and strategic memos to financial reports and client presentations, with absolute attention to accuracy, tone, and confidentiality.
• Oversee executive travel logistics end-to-end, ensuring seamless execution and timely follow-up with expense reporting and reconciliation.
• Lead event and meeting coordination for high-profile gatherings, including budget oversight, vendor management, and onsite execution.
• Act as a liaison between executives, internal teams, Board members, and key stakeholders, balancing professionalism with a warm, approachable demeanor.
• Maintain operational excellence in the executive office by identifying process improvements and fostering a highly efficient, service-focused environment.

Why You’ll Love Working Here:

• Collaborative team of professionals with a passion for excellence and a desire to develop talent.
• Highly regarded finance firm known for integrity, performance, and innovation.
• Metro-accessible office location with competitive compensation and benefits.

What We’re Looking For:

• Refined skills. You have a Bachelor’s degree and three years of Executive Assistant experience at the senior leadership or C-suite level; Capitol Hill or finance experience highly desirable.
• Strong judgement. Ability to manage sensitive information with the utmost confidentiality.
• Calm under pressure. You excel in high-demand environments while maintaining poise and accuracy.
• Relationship builder. You are skilled working across personalities and priorities to create alignment.
• Execution-focused. You consistently deliver polished results—on time and on point.

To apply, please send a resume to resume@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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